Top 10 employee roster apps for 2025: Xero insights review
Effectively managing employee schedules is crucial for business success, as it impacts productivity, compliance, and employee satisfaction. Whether you’re looking to automate employee rosters or seek advanced employee scheduling software, modern rostering apps now serve as powerful workforce management solutions, offering more than just basic scheduling features.
We've created the most comprehensive and unbiased guide to help you choose the best shift rostering solution for your business. This list is based on verified reviews from the Xero App Store—a trusted platform used by thousands of Australian businesses. By analysing real feedback, we provide a data-driven comparison of the top 10 employee roster apps for 2025, ensuring you can confidently make an informed choice.
Whether you need a shift scheduling tool that offers seamless Xero integration, award compliance, or robust time-tracking, or you’re seeking a staff scheduling app for your industry, this guide is your go-to resource for finding the perfect rostering solution for your business. You can also explore Payroller, Deputy, RosterElf, our ultimate guide to rostering apps, or check out the Xero Top Apps 2024 for more insights.
Quick overview of top roster apps from Xero App Store reviews:
Top 10 rostering apps - quick comparison
Here’s a short preview of the first 3 apps. Click “Show More” to see the full list.
| App Name | Price / Pricing Model | Key Features | Pros & Cons | Ideal Use Cases | Overall Rating (Xero App Store) |
|---|---|---|---|---|---|
| RosterElf | From A$4.50 + GST / user / month | - AI Scheduling - Drag-and-Drop Rosters - GPS Time Clock & Tablet Kiosk | Pros: User-friendly, great support, time-saving Cons: Limited reporting, API delays | Retail, hospitality, healthcare | 4.9/5 (84 reviews) |
| Microkeeper | Custom pricing, contact for quote | - Biometric Clock-ins - Automated Payroll - Seamless Xero Integration | Pros: Great support, time-saving, Xero sync Cons: Setup complexity, limited reporting | Healthcare, retail | 4.8/5 (20 reviews) |
| Deputy | From $5 / user / month (min. $25 / month) | - AI-Powered Scheduling - Shift Swapping - Xero Integration | Pros: AI scheduling, easy to use, good support Cons: Limited customization, Xero sync issues | Hospitality, retail | 4.0/5 (139 reviews) |
| Connecteam | 14-day free trial, tiered pricing | - All-in-One Workforce Mgmt - Customizable Workflows - Automated Timesheets | Pros: Great support, easy to use, customizable Cons: Overtime payrun tedious, limited advanced reporting | Logistics, construction | 4.7/5 (24 reviews) |
| ShiftCare | User-based, flexible pricing | - Care-Specific Compliance - Automated Invoicing - Time Tracking & Xero Sync | Pros: Excellent for care industry, robust support Cons: Mobile app limitations, advanced reporting needed | Aged care, disability support | 4.8/5 (49 reviews) |
| Wageloch | Competitive pricing, contact for details | - Biometric Attendance - Payroll & Compliance Tools - Self-Service App | Pros: Easy to use, strong Xero integration, great support Cons: Limited advanced reporting, few user reviews | Retail, hospitality, healthcare | 5.0/5 (1 review) |
| Timecloud | Flexible user-based pricing | - Real-Time Time Tracking - GPS & Biometric Clock-In - Automated Timesheet Approval | Pros: Time-saving, intuitive design, strong support Cons: Occasional glitches, limited advanced reporting | Manufacturing, construction | 4.5/5 (4 reviews) |
| PaysOnline Payroll | Contact for pricing | - Payroll & Roster Management - Leave Tracking - Strong Xero Integration | Pros: Excellent support, user-friendly, comprehensive Cons: Limited reviews, advanced reporting desired | Professional services | 5.0/5 (1 review) |
| Jibble | Free plan + paid upgrades | - Free Time Tracking - GPS Clock-Ins - Comprehensive Timesheets | Pros: Free, accurate tracking, excellent support Cons: Limited reporting, API delays | Retail, healthcare, construction | 4.8/5 (27 reviews) |
| Tanda | Per-user pricing, can be costly for small teams | - Award Compliance Tools - Automated Scheduling - Real-Time Attendance | Pros: Saves time, compliance automation, older reviews praise support Cons: Recent support issues, sync glitches, expensive for smaller biz | Retail, healthcare | 4.4/5 (49 reviews) |
Apps ranked by reviews and ratings
| Rank | App Name | Rating (Xero App Store) | Number of Reviews | Key Strengths |
|---|---|---|---|---|
| 1 | RosterElf | 4.9/5 | 84 reviews | Time-saving features, AI-powered scheduling, Xero integration |
| 2 | Jibble | 4.9/5 | 27 reviews | Free, accurate time tracking, excellent support |
| 3 | Microkeeper | 4.8/5 | 20 reviews | Seamless payroll automation, great customer support |
| 4 | ShiftCare | 4.8/5 | 49 reviews | Care industry compliance, time-saving features |
| 5 | Connecteam | 4.7/5 | 24 reviews | All-in-one workforce management, customisable workflows |
| 6 | Wageloch | 5.0/5 | 1 review | Excellent Xero integration, ease of use |
| 7 | Timecloud | 4.5/5 | 4 reviews | Real-time time tracking, automated timesheet approval |
| 8 | PaysOnline Payroll | 5.0/5 | 1 review | Comprehensive payroll & rostering solution |
| 9 | Deputy | 4.0/5 | 139 reviews | Drag-and-drop scheduling, Xero integration |
| 10 | Tanda | 4.45/5 | 49 reviews | Award compliance tools, user-friendly design |
Roster apps key features and benefits
Here is a summary of the key benefits and features of the top rostering apps. This table helps you quickly understand what makes each app unique and how it fits into various industries.
| App Name | Main Benefit | Unique Feature(s) | Industry Suitability |
|---|---|---|---|
| RosterElf | Time-saving payroll and scheduling | AI scheduling, drag-and-drop roster creation | Retail, hospitality, healthcare |
| Microkeeper | Seamless payroll automation | Biometric clock-ins, automated payroll | Healthcare, hospitality, retail |
| Deputy | Simplified scheduling and time tracking | AI-powered scheduling, shift swapping | Hospitality, retail, healthcare |
| Connecteam | All-in-one workforce management | Mobile app, customisable workflows | Logistics, construction |
| ShiftCare | Compliance in the care sector | Care-specific compliance tools | Aged care, disability support |
| Wageloch | Comprehensive compliance and payroll | Biometric attendance, self-service app | Retail, hospitality, healthcare |
| Timecloud | Real-time time tracking and payroll | GPS and biometric clock-in | Manufacturing, construction |
| PaysOnline Payroll | Comprehensive payroll management | Time tracking, leave management | Professional services |
| Jibble | Free and easy time tracking | GPS-enabled clock-ins, mobile access | Retail, healthcare, construction |
| Tanda | Award compliance automation | Award-winning compliance tools | Retail, hospitality, healthcare |
Roster apps pros and cons
Based on user feedback from Xero App Store reviews, here is a comparison of the pros and cons of each app. This table provides valuable insights into the strengths and areas for improvement for each solution.
| App Name | Pros (based on Xero Reviews) | Cons (based on Xero Reviews) |
|---|---|---|
| RosterElf | User-friendly design, great support, time-saving features, seamless Xero integration | API delays for new features |
| Microkeeper | Seamless Xero integration, great support, time-saving payroll processes | No major drawbacks widely reported |
| Deputy | Excellent customer support (older reviews), user-friendly scheduling, generally affordable pricing | Limited customisation, occasional Xero sync issues (pay rates), some users mention slow customer support |
| Connecteam | Great customer support, easy to use, highly customisable | Overtime process can be tedious, allowances not transferred with timesheets |
| ShiftCare | Excellent support, time-saving features, strong Xero integration | Mobile app limitations, more advanced reporting desired |
| Wageloch | Easy to use, great support, compliance & payroll integration | Limited advanced reporting, few user reviews on Xero |
| Timecloud | Time-saving, intuitive design, great customer support | Occasional glitches, limited advanced reporting |
| PaysOnline Payroll | Excellent support, user-friendly, strong Xero integration | Limited user feedback, more advanced reporting desired |
| Jibble | Free (basic version), accurate time tracking, excellent support | API delays for some new features |
| Tanda | Saves time, older reviews praise support & Xero integration | Recent reviews mention support issues, expensive for smaller businesses, occasional Xero sync glitches |
Roster apps key features and benefits
Employee rostering apps are transforming the way businesses manage their workforce. With a variety of features designed to streamline scheduling, payroll, and compliance, these apps are essential for businesses looking to save time and reduce errors.
In this section, we’ll explore the key features and benefits of some of the top rostering solutions, highlighting their unique capabilities and how they cater to different industries. Whether you're in retail, healthcare, hospitality, or construction, understanding these features can help you choose the right app for your business needs.
| App Name | Main Benefit | Unique Feature(s) | Industry Suitability |
|---|---|---|---|
| RosterElf | Time-saving payroll and scheduling | AI scheduling, drag-and-drop roster creation | Retail, hospitality, healthcare |
| Microkeeper | Seamless payroll automation | Biometric clock-ins, automated payroll | Healthcare, retail |
| Deputy | Simplified scheduling and time tracking | AI-powered scheduling, shift swapping | Hospitality, retail |
| Connecteam | All-in-one workforce management | Mobile app, customizable workflows | Logistics, construction |
| ShiftCare | Compliance in the care sector | Care-specific compliance tools | Aged care, disability support |
| Wageloch | Comprehensive compliance and payroll | Biometric attendance, self-service app | Retail, hospitality, healthcare |
| Timecloud | Real-time time tracking and payroll | GPS and biometric clock-in | Manufacturing, construction |
| PaysOnline Payroll | Comprehensive payroll management | Time tracking, leave management | Professional services |
| Jibble | Free and easy time tracking | GPS-enabled clock-ins, mobile access | Retail, healthcare, construction |
| Tanda | Award compliance automation | Award-winning compliance tools | Retail, healthcare |
Understanding employee rostering software: Why it’s essential for businesses
Employee rostering software empowers businesses to streamline scheduling, improve efficiency, and enhance team communication. These tools centralise rostering functions, allowing managers to create, modify, and share schedules effortlessly. Employees can easily view their shifts, request changes, and stay informed, reducing administrative burdens and confusion.
What is employee rostering software?
Employee rostering software allows businesses to digitally organise, manage, and communicate their employees' schedules through a single platform. These applications streamline workforce management by automating processes like scheduling, shift swaps, time tracking, overtime management, and payroll reconciliation. Additionally, most rostering apps include forecasting tools for labour costs, helping businesses make informed decisions. Rostering apps are typically cloud-based SaaS solutions, making them accessible on desktops, smartphones, and tablets. They not only save time and money but also enhance communication and compliance, contributing to smoother operations and improved productivity.
How does a roster app work?
Roster apps centralise scheduling and communication features in one dashboard. Managers and employees can log into the platform to access tools that make rostering seamless.
- Quickly view employee availability
- Create and update rosters
- Approve or decline time off and shift swap requests
- Communicate directly with employees
Benefits of employee rostering apps
- Increased productivity and efficiency
- Reduced labour costs
- Streamlined communication
- Eliminate scheduling mistakes
- Compliance with labour laws
- Real-time updates and accessibility
- Integration with other tools
How much does a rostering app cost?
Rostering apps typically charge a monthly fee ranging from $19.95 to $99, depending on the features included. Many apps offer tiered pricing plans that cater to different business sizes and needs. While free options are available, they often have basic functionality, making robust paid apps a better long-term investment for saving time and money.
Choosing the right rostering app for your business
In today’s fast-paced work environment, having an efficient rostering solution is critical to ensure smooth operations, reduced administrative burden, and compliance with labour laws. The best employee roster apps like RosterElf, Microkeeper, Deputy, and others provide businesses with powerful features such as Xero integration, time tracking, compliance tools, and ease of use—tailored to specific industry needs.
- Integration with your existing systems (like Xero)
- Ease of use for managers and employees
- Customization options to suit your business needs
- Pricing based on your team size and feature requirements
- Customer support and resources available
By using a top-rated rostering solution, businesses can save time, reduce errors, ensure compliance, and improve employee satisfaction. No matter the size of your business, there’s a rostering app that can help streamline your operations and enhance productivity.
Key features to look for in a rostering solution
While many apps offer unique selling points, certain core features are vital for any effective employee rostering software:
- Auto-scheduling and forecasting: Automatically assign shifts based on employee availability, skill sets, and historical data.
- Award interpretation and compliance checks: Essential for businesses in Australia and New Zealand to ensure compliance with Fair Work regulations and industry awards.
- Payroll integration: Sync attendance data with payroll systems like Xero, MYOB, or QuickBooks to reduce manual errors.
- Mobile accessibility: Allow managers and staff to view and manage rosters on the go using a smartphone or tablet.
- Shift swap and leave management: Empower employees with self-service tools that reduce administrative overhead.
- Real-time notifications: Alert teams about shift changes, new updates, or urgent announcements instantly.
- Reporting and analytics: Gain insights into labour costs, overtime, and staffing patterns to make data-driven decisions.
Common industries that benefit from employee rostering software
Although rostering tools can help nearly any type of organisation, the following industries often find them indispensable:
- Hospitality and Retail: Manage fluctuating staffing needs during peak seasons and ensure adequate coverage.
- Healthcare: Comply with complex scheduling requirements and labour laws while ensuring 24/7 coverage.
- Construction: Handle dynamic projects with varying labour regulations and site requirements.
- Fitness and Leisure: Coordinate trainers, instructors, and facility staff while accommodating member demands.
- Events and Entertainment: Quickly adapt to changes or cancellations and efficiently schedule part-time or shift-based workers.
| Key Feature | What It Does | Why It’s Important |
|---|---|---|
| Auto-scheduling & Forecasting | Automatically assigns shifts based on availability, skill sets, and historical data | Saves managers time, optimises staffing, and prevents overstaffing or understaffing |
| Award Interpretation & Compliance Checks | Ensures rosters align with labour regulations and industry awards | Reduces the risk of non-compliance and costly penalties, especially in Australia & New Zealand |
| Payroll Integration | Syncs timesheet and attendance data directly with payroll systems like Xero | Minimises manual data entry and errors, saving time and improving accuracy |
| Mobile Accessibility | Allows managers and staff to view and manage rosters on a smartphone or tablet | Makes real-time schedule changes and communication possible from anywhere |
| Shift Swap & Leave Management | Lets employees request shift swaps, book leave, and update availability | Reduces administrative overhead and empowers employees with self-service tools |
| Real-time Notifications | Sends instant alerts about new shifts, changes, or important messages | Keeps everyone updated and reduces scheduling confusion or missed shifts |
| Reporting & Analytics | Tracks labour costs, overtime, attendance patterns, and more | Provides insights for data-driven staffing decisions and better ROI |
Maximising the ROI of your employee rostering software
To ensure you’re getting the most value from your chosen tool, train your team thoroughly and regularly review analytics reports for insights on staffing inefficiencies. Automate payroll processes wherever possible and maintain open communication channels for feedback from both managers and employees.
This holistic approach ensures higher adoption rates, enhanced compliance, and a clear return on investment.