RosterElf Logo

Coffee shop rostering software

Brewing up smarter staff schedules

  • Barista

  • Café manager

  • Kitchen hand

No credit card required
4.8 stars, 1570 ratings

Best-rated rostering software on Xero and Google.

Join over 30,000 users globally

Cellarbratiqns IGA Coffee Club Gloucester Park
Coffee shop employee scheduling

Coffee shop rostering software that works for you

Coffee shop rostering software

Roster and payroll done well

Create employee schedules easily with our intuitive platform. Build weekly templates to save time, and adjust schedules on the go as your coffee shop’s needs change. RosterElf automatically handles staff availability, so you don't have to chase it yourself.
Coffee shop workforce rosters

Shift success

RosterElf helps match shift swaps with qualified and available employees, ensuring smooth operations and no downtime. Forget chasing down hourly staff for availability; we do it for you.
Coffee shop labour budgets

Stay on budget

Track your labour costs as you build weekly schedules. The live budget tracker helps you make informed decisions and stay within budget by adjusting shifts with the slide bar feature.
Coffee shop payroll integration

Pay made easy

Sync payroll seamlessly with Xero, or MYOB to automate the process. RosterElf ensures accurate staff payments with automatic award calculations, keeping your coffee shop compliant with Fair Work regulations.
Coffee shop communication

Stay in touch

Staff receive instant roster updates through RosterElf’s app, SMS, or email. Notify your employees quickly about roster changes, shifts, and updates.
Coffee shop staff scheduling software

Schedule with ease

Manage your coffee shop’s roster from anywhere. RosterElf’s mobile-friendly platform allows you to build, manage, and adjust schedules, even while you’re on the go.
What others say

Reviews from our customers

Read what our clients have to say about us

See all reviews
Google Review

“Roster Elf has been great for our business, streamlining the rostering process. It is easy to use, both the dashboard and app versions and I would recommend it to anyone still battling spreadsheets to try and manage their rosters.”

The Pavilion at Buller Wines
The Pavilion at Buller Wines
Google Review

“I'm a bookkeeper and some of my clients use RosterElf to integrate with Xero and the reports are amazing for what a bookkeeper needs. Would recommend to anyone who asks.”

Leanne Shieffelbein
Leanne Shieffelbein
Google Review

“Great local Aussie product for managing rosters, timesheets and automating payroll with fantastic support. They're also releasing new features and updates all the time which is refreshing to see in the SaaS space.”

Venkatesh Kanchan
Venkatesh Kanchan
Google Review

“RosterElf is a great product and they provide excellent support with any queries we have had over the last 4 years. I recommend them to any business looking to improve their employee scheduling and payroll systems”

Bill Gordin
Bill Gordin
Google Review

“RosterElf has been a great addition to our childcare centre. It has made rostering and leave so much easier. Payroll has been improved immensely and mistakes have been minimised which has been fantastic. More importantly, the focus on service and regular updates is great for us. We have found engaging a local company so beneficial and we like to support Australian based businesses where we can. I would happily recommend RosterElf to any childcare centre looking for a Rostering and Payroll System.”

Louis Evangelista
Louis Evangelista
Google Review

“Great, Simple and most helpful.”

AL
Andrew Luczynski
Google Review

“Roster Elf has offered impeccable support right from the start. It is user-friendly and straightforward. I appreciate the thorough answers provided to all my questions and prompt assistance. I highly recommend Roster Elf especially for its seamless integration with Xero, great value. Many thanks to Jaydon.”

Admin SWP
Admin SWP
Google Review

“Supportive & Easy to use - Roster Elf offers exceptional value, is incredibly user-friendly, and seamlessly integrates with Xero. The personal support and sessions provided truly enhance the experience. Highly recommended for anyone looking for an efficient and effective rostering solution”

JM
Jennifer Mardini
Google Review

“Supportive and on the Mark - RosterElf has everything a business needs to get started and maintain their payroll. Their staff are supportive and able to guide you into the right direction. So nice to see a friendly team that cares.”

RK
Richard Kiefer
Google Review

“This is the very best rostering software that I have used. It is so simple to learn. Super easy for staff to use and most importantly the support is sensational. There is loads of online training, but the email support is first class - often responding within minutes, which is critical when you get a glitch mid - pay processing. I highly recommend. Jane”

Jane Parviainen
Jane Parviainen
Google Review

“An excellent Rostering system - We switched to RosterElf and are so pleased we did. Their integration with Xero is faultless. Rostering and payroll consistently runs smoothly now.”

IC
Ian Corney
WHY US

We get coffee shops rostering

Coffee shops face unique rostering needs, including managing peak hours, shift changes, and payroll. RosterElf simplifies schedules, timesheets, and payroll, so you can focus on brewing great coffee.

Shift flexibility

Shift flexibility

Managing staff availability and last-minute changes with easy shift swaps.

Labour costs

Labour costs

Track and control labour costs while creating schedules.

Payroll compliance

Payroll compliance

Ensure Fair Work compliance with automatic award calculations.

Time tracking

Time tracking

Clock in and out with GPS time-tracking to prevent time theft.

Budget Planning

Budget Planning

Stay on budget with live labour cost tracking for every shift.

Shift notifications

Shift notifications

Instantly notify staff of roster updates via SMS and email.

FAQ

Frequently asked questions

Questions? We have the answers

  • The RosterElf mobile app lets you create, adjust, and share rosters from anywhere. You can manage your coffee shop’s schedule on the go, send instant notifications to staff about shift changes, and handle shift swaps—all from your smartphone or tablet.

  • No worries! Your staff can receive roster updates via the RosterElf app, SMS, or email. They don’t need to have the app, but it makes it easier for them to view their schedules, request shift swaps, and stay updated.

  • Yes, you can! RosterElf’s app allows you to approve timesheets directly, compare rostered hours with actual hours worked, and ensure payroll accuracy, all from the convenience of your mobile device.

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4.8 stars by 1570 users
100+ countries
30,000+ users