Not-for-profit rostering, payroll & HR software
NFPs coordinate employees and volunteers across op shops, community programs, and events on tight budgets with strict compliance requirements. RosterElf unites rostering, payroll, HR tools, time & attendance, and leave management in one platform—so you align staffing to demand, control labour costs, and provide mobile self-service for staff.
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Roster staff and volunteers together
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Track WWCC and police checks
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Integrate with Xero, MYOB, and QuickBooks
Trusted by Australian businesses
From local cafes to national retail chains, thousands of businesses rely on RosterElf for rostering, HR and payroll.
Rostering software for community organisations
From call centres to councils, RosterElf helps Australian community organisations manage their workforce with volunteer coordination and grant-aligned budgets.
Everything you need to manage your not-for-profit workforce
Six powerful modules working together to simplify not-for-profit staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Education rostering
Schedule teaching and support staff
Build rosters for teachers, aides, and administration. Manage term schedules and relief teacher pools.
- Term-based scheduling
- Relief teacher pools
- Support staff rosters
- Multi-campus support
Time & attendance
Track staff hours accurately
GPS clock-ins verify staff are on-site. Digital timesheets capture hours for payroll accuracy.
- Campus clock-in
- Break compliance
- Relief teacher tracking
- Overtime monitoring
Payroll integration
Education Award rates automated
Connect to Xero or MYOB. Automatic rates based on classification and qualifications under education awards.
- Education Award interpretation
- Classification rates
- Allowance calculations
- Xero/MYOB sync
HR for education
Manage teacher credentials
Track teaching registrations, Working With Children checks, and professional development. Get expiry alerts.
- Teacher registration
- WWCC tracking
- PD records
- First aid certification
Staff communication
Connect your education team
Share announcements and updates. Instant notifications for roster changes. Coordinate relief coverage.
- Staff announcements
- Relief notifications
- Meeting coordination
- Team messaging
Education analytics
Workforce insights for schools
Track staffing costs and relief teacher usage. Monitor leave patterns. Generate compliance reports.
- Staffing cost analysis
- Relief usage tracking
- Leave pattern insights
- Compliance reports
Employee & volunteer rostering for NFPs
AI-assisted scheduling in minutes
Templates for programs and op-shop shifts with drag-and-drop interface and Perfect Match AI.
Reusable templates for weekly programs, outreach, and events with costed rosters that protect budgets.
Time & attendance for NFPs
Payroll-ready timesheets and reports
Mobile and kiosk clock-ins with GPS and photo verification capture start, finish, and breaks across sites.
Approved hours flow to digital timesheets, reducing disputes and supporting grant acquittals.
Payroll integration for NFPs
Fast, compliant pay runs
Approved timesheets sync with automated penalties, allowances, and overtime applied automatically.
Integration with Xero, MYOB, and QuickBooks cuts admin and risk for finance teams.
Leave management for NFPs
Maintain service continuity
Staff request leave via the app and managers approve instantly.
Updates rosters in real-time, flags conflicts, and suggests replacements to keep programs running.
Mobile apps for NFP teams
Reduce no-shows and improve reliability
Staff confirm shifts, accept open shifts, and request swaps through the app.
Managers keep dispersed teams aligned with push notifications and instant updates.
HR compliance for NFPs
WWCC, police checks, first aid
Track Working With Children Checks, police checks, first-aid, and inductions with expiry reminders.
Restrict rostering to compliant people only to maintain audit readiness.
Trusted by not-for-profits
Hear from NFPs that simplified their workforce management with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Compare your options
Not sure which workforce management platform is right for you? Explore our comparisons and reviews to make an informed decision.
Common roles in not-for-profit
Download free job description templates for your not-for-profit team
Explore similar industries
See how RosterElf helps other businesses like yours
Not-for-profit rostering FAQ
- Yes, RosterElf rosters paid staff and volunteers in the same system. Create separate shift types for employees and volunteers, track hours differently for payroll and grant reporting, and manage both workforces from one platform.
- The rostering software supports staff working across multiple programs, op shops, community centres, and outreach locations. Track hours by program for grant acquittals and ensure adequate coverage across all services.
- Yes, create reusable templates for weekly programs, community events, op shop trading hours, and outreach services. Perfect Match AI suggests optimal staff and volunteers based on skills, availability, and budget constraints.
- Staff and volunteers submit availability through the app. Build rosters around their schedules, and casual loading applies automatically for paid staff while volunteer hours track separately.
- Yes, build costed rosters that show labour costs by program or funding source. Track actual costs against grant budgets and ensure you're allocating staff hours correctly across different funded programs.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses