Built for charities, community services, and volunteer programs

Not‑for‑profit staff & volunteer rostering, payroll & HR software

NFPs coordinate employees and volunteers across op shops, community programs, and events—often on tight budgets and strict compliance. RosterElf unites rostering, payroll, HR tools, time & attendance, and leave in one platform so you align staffing to demand, control labour costs, and give teams mobile self‑service for availability, swaps, and updates.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smarter workforce management for NFPs

Why not‑for‑profits choose RosterElf

RosterElf helps charities reduce admin, stay compliant, and deliver more impact with fewer resources. Here’s why NFP managers trust RosterElf:

Cover services, retail, and fundraising events

Employee & volunteer rostering for NFPs

Templates for programs and op‑shop shifts

AI‑assisted scheduling in minutes

With RosterElf rostering, managers drag‑and‑drop shifts and use Perfect Match AI to place staff and volunteers by availability, skills, and location. Reusable templates simplify weekly programs, outreach, and event rosters while costed rosters protect scarce budgets.

Accurate hours for grants & audits

Time and attendance for NFP teams

Mobile & kiosk clock‑ins with GPS/photo

Payroll‑ready timesheets and reports

Time & attendance captures start, finish, and breaks across sites and events. Approved hours flow to digital timesheets for payroll and activity reporting—reducing disputes and supporting grant acquittals.

Award interpretation automated

Payroll integration for not‑for‑profits

Connect Xero, MYOB, QuickBooks

Fast, compliant pay runs

Approved timesheets sync to payroll with penalties, allowances, and overtime applied automatically. Payroll integration ensures paid staff are paid correctly and on time—cutting admin and risk for finance teams.

Approvals update rosters instantly

Leave management in NFPs

Plan around programs and events

Maintain service continuity

Staff request leave in the app; managers approve with one tap. Leave management updates rosters instantly, flags conflicts, and suggests replacements—so programs keep running and stores remain staffed.

Engage staff & volunteers on mobile

Mobile apps for NFP workforces

Push notifications, swaps, availability

Reduce no‑shows and improve reliability

The RosterElf app lets people confirm shifts, accept open shifts, request swaps, and update availability. Managers keep dispersed teams aligned without chasing confirmations.

Track checks and qualifications

HR compliance for NFP staff & volunteers

Always audit ready

WWCC, police checks, first aid

Certificates & Permits tracks Working With Children Checks, police checks, first‑aid, and inductions with expiry reminders—restricting rostering to compliant people only.

HR answers in seconds

Workwise AI for NFP managers

Fair Work & policy guidance

Confident, consistent decisions

Workwise AI provides instant answers on awards, entitlements, breaks, and policies—helping managers resolve questions quickly across programs and retail.

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

Yes. Penalties, allowances, and overtime are applied automatically on approved timesheets.
Yes. Managers can roster across locations, share staff pools, and standardise rules.

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4.8 stars by 1570 users

100+ countries

30,000+ users