Do I need to reconnect to Xero every time we process payroll?

No, you do not need to reconnect to Xero for each payroll cycle. RosterElf maintains a continuous connection with Xero, ensuring seamless integration. This background process simplifies payroll management, allowing automatic data transfer whenever needed.

What businesses will benefit from RosterElf’s Xero Staff Rostering System?

RosterElf benefits a wide range of businesses, from small enterprises to large companies, including Home Care Providers, Bars & Nightclubs, Dentists, Hospitality Venues, and Swimming Schools. With a free 15-day trial, businesses can experience the benefits firsthand.

How important is Xero integration in Time Tracking apps?

Xero integration is crucial for Time Tracking apps and Clock In/Out systems. It allows business owners to easily pay employees based on tracked hours, whether from Time Clock, Adjusted Time Clock, Rostered Hours, or Custom Hours. This data is automatically pushed to Xero, streamlining payroll and ensuring accurate accounting.

Does Xero offer award interpretation for payroll?

No, Xero does not offer built-in award interpretation for payroll. However, you can use third-party tools like RosterElf to handle award interpretation automatically. RosterElf ensures compliance with relevant awards and seamlessly integrates with Xero by sending interpreted data as draft timesheets, ready for payroll processing.

Can Xero track hours?

Yes, Xero cannot track employee hours directly. However, you can use an add-on like RosterElf, which functions as a digital time and attendance system. With RosterElf, employee hours are tracked and can be reviewed before sending draft timesheets directly to Xero for payroll processing.

Does Xero have an employee scheduling system?

No, Xero does not include an employee scheduling system. However, you can integrate third-party tools like RosterElf to manage employee scheduling. RosterElf allows you to create and manage rosters, and once shifts are completed, it can send draft timesheets to Xero for payroll processing.

Can Xero handle automatic overtime calculations?

Xero itself doesn't have the ability to automatically calculate overtime. For businesses needing this feature, tools like RosterElf can be integrated. RosterElf handles overtime calculations by applying award rules or specific business settings and sends this data as draft timesheets to Xero, simplifying the payroll process.

Does Xero provide roster management for employees?

Xero does not offer native roster management. However, rostering features can be accessed through third-party integrations like RosterElf or Deputy, which sync with Xero to streamline payroll based on shift schedules.

Is there a scheduling feature in Xero for managing shifts?

No, Xero does not include a built-in scheduling system. For shift scheduling and employee rostering, you’ll need to integrate with external apps like RosterElf or Deputy, which then link with Xero for payroll purposes.

Can RosterElf handle payroll and payslip generation instead of Xero?

No, RosterElf focuses on managing rosters, award interpretation and export to Xero. The actual payroll and employee payslip generation are handled by Xero.

How does Xero Me compare to RosterElf for handling employee timesheets?

Xero Me allows employees to manually submit timesheets and manage leave, while RosterElf offers digital leave applications and time tracking to avoid errors and time theft.

Can employees clock in and out with Xero's platform?

Xero doesn’t support clock-in/clock-out functionality natively. However, you can integrate Xero with apps like RosterElf, which enable employees to clock in and out, syncing their work hours with Xero’s payroll and handling award interpretation too.

What features do apps for Xero, like RosterElf, have?

RosterElf offers seamless integration with Xero, automatic award interpretation, labour cost savings, and advanced budgeting methods. These features ensure smooth transactions and efficient workforce management, making RosterElf a comprehensive solution for Xero users.

How do I connect RosterElf’s Xero Scheduling System?

RosterElf connects to Xero via direct API integration, allowing easy data transfer without manual file uploads. The system is ready to go after setting up your platform, staff, and pay items. We offer a full support section and free onboarding assistance to ensure a smooth start.

Can employees clock in on Xero?

Employees can clock in using RosterElf’s digital clock-in system. This data syncs with Xero for real-time attendance tracking, ensuring payroll calculations reflect accurate work hours.

How does data synchronisation work with RosterElf’s Xero timesheet integration?

Our API manages data synchronisation once your RosterElf account is connected to Xero. The Xero file is treated as the primary source, and data matching Xero Pay Items is pushed into draft timesheets for approval. This automated process eliminates the need for manual updates.

Is this the best Rostering Software for Xero?

Yes, RosterElf is designed by business owners for business owners, making it an ideal choice for Xero users. The software is 'Magically Simple,' streamlining rostering and payroll processes, and is highly rated for its user-friendly design and robust features.

Can Xero do rostering?

Yes, with RosterElf’s integration, Xero can manage rostering effectively. The integration provides comprehensive solutions, including workforce management, making the system efficient and straightforward for businesses.

How do I set up staff in Xero?

Syncing employee records from Xero into RosterElf is straightforward. This integration allows you to manage and update employee details within Xero, keeping your rostering system up-to-date and streamlined.

How do I set up a rostered day off in Xero?

Setting up a rostered day off in Xero is simple with RosterElf. Schedule non-working days alongside regular shifts and sync this data with Xero to streamline management within your payroll system.

Can you automate payroll in Xero?

Yes, RosterElf automates payroll processing by interpreting awards and creating accurate timesheets. These timesheets are then approved and sent directly to Xero, ensuring efficient payroll processing with minimal manual effort.

Does Xero process payroll?

Xero processes payroll using timesheets approved in RosterElf. This integration ensures payroll accuracy and compliance with regulations, making the payroll process efficient and reliable for businesses.

What are the benefits of Xero Integration for Rostering?

RosterElf's integration with Xero provides several benefits: saving up to 4% on labour costs, reducing administration time, integrating pay rules, and enabling direct payroll processing from RosterElf to Xero. It also includes advanced Award Interpretation automation, enhancing payroll accuracy and compliance.

Best rostering app for Xero

Xero Awards

Xero Top Rostering App for 2024

We’re thrilled to announce that RosterElf has been selected by Xero as one of their Top Apps of 2024! 🚀

This award is a testament to the trust and satisfaction of Xero users who rely on RosterElf to streamline their rostering and payroll processes. If you’re looking for a proven solution that integrates seamlessly with Xero, RosterElf is your perfect partner.

Online Reviews

Best Xero user reviews

With highly-rated reviews, RosterElf is the best Xero rostering software. It offers seamless payroll integration and real-time time and attendance tracking to save time and ensure payroll accuracy.

Why RosterElf is the Best Staff Rostering Software with Xero Integration

When it comes to choosing the best staff rostering software that integrates with Xero, RosterElf stands out as the top choice for businesses of all sizes.

Whether you're looking for an intuitive scheduling tool or seamless payroll processing, RosterElf delivers powerful features that streamline your workforce management.

With the best-verified reviews on the Xero App Store, businesses trust RosterElf for its ease of use, powerful automation, and robust Xero integration.

Key Features of RosterElf’s Xero Integration.

Verified as the Best Xero Roster Add-On. RosterElf consistently receives top ratings on the Xero App Store, with verified user reviews praising its ability to simplify workforce management and payroll processes. Businesses appreciate how easy it is to integrate RosterElf with Xero, ensuring a smooth connection between staff scheduling and payroll. By offering the best Xero rostering app, RosterElf makes employee scheduling and payroll processing efficient and error-free.

Powerful Yet Simple Award Interpretation. One of the core features of RosterElf’s Xero rostering integration is its award interpretation functionality. Businesses with complex payroll rules, including overtime, weekend penalties, and loadings, can rest assured that RosterElf automatically calculates these based on their specific award conditions. This simplifies compliance, reduces payroll errors, and ensures that all staff are paid accurately. The best part? It’s incredibly simple to set up and manage.

Seamless Xero Timesheet Integration. With Xero timesheet integration, managers can review and approve timesheets directly in RosterElf, and the data is seamlessly exported into Xero for payroll processing. This feature eliminates the need for manual data entry, reducing the risk of payroll errors and ensuring all award rules and conditions are correctly applied. It’s an essential tool for businesses looking for the ultimate Xero payroll and rostering tool.

User-Friendly Apps for Complete Mobility. RosterElf offers a range of apps for iOS and Android devices, allowing both managers and staff to manage schedules on the go. Whether you need to adjust rosters, approve shift swaps, or track time and attendance, RosterElf’s Xero roster add-on keeps your workforce connected and up-to-date from anywhere.

Core Benefits of RosterElf’s Xero Integration.

Verified User Reviews. Highly-rated and trusted on the Xero App Store with proven success in simplifying payroll and rostering.

Automated Award Interpretation. Powerful and easy-to-use award interpretation ensures compliance with complex payroll rules without manual input.

Time-Saving Automation. With Xero timesheet integration, approved timesheets are exported directly to Xero, eliminating the need for manual payroll adjustments.

Real-Time Xero Time and Attendance Tracking. Track employee attendance in real-time and sync the data directly with Xero for accurate payroll.

Mobile-First Approach. The best Xero rostering app available across multiple devices, making roster management flexible and accessible.

Simple and Intuitive Interface. RosterElf is designed to be user-friendly for both managers and employees, ensuring quick adoption and smooth operations.

Why RosterElf is the Best Choice for Roster Management with Xero.

Choosing RosterElf for your Xero staff rostering add-on means choosing a solution that is not only powerful but also simple to use. Whether you’re managing a small team or a large workforce, RosterElf’s features make it easy to manage shifts, ensure payroll compliance, and provide your team with a reliable scheduling system.

With seamless integration with Xero payroll, automatic award interpretation, and real-time Xero time and attendance tracking, RosterElf is the ultimate tool for businesses seeking to streamline their workforce management. Trusted by users and designed for efficiency, RosterElf continues to set the standard for Xero rostering software.

Let RosterElf help you optimise your scheduling and payroll processes with the best-in-class Xero integration, allowing your business to save time, reduce errors, and improve overall efficiency.

Approve Timesheets

Timesheet approval to Xero

Managers can review, approve, and send timesheets automatically. This eliminates manual processes, ensures payroll accuracy with award interpretation, and saves time by syncing data directly to Xero.

How RosterElf Streamlines Timesheet Approval and Integration with Xero

RosterElf offers a seamless solution for managing employee timesheets and payroll by integrating directly with Xero. With RosterElf, managers can easily review, approve, and send timesheets directly to Xero, eliminating the need for manual timesheets and paperwork. The system automatically tracks clock-in and clock-out times, calculates variances, and provides wage summaries for final approval.

Once approved, the timesheet data is synced with Xero, including full award interpretation to ensure payroll is calculated accurately and in compliance with labor laws.

Timesheet Creation and Review Process.

In RosterElf, timesheets are generated automatically based on employee clock-in and clock-out times. Managers are able to review detailed information, including any variances (such as late starts or early finishes) and a summary of the wages for each employee. This allows for an efficient and accurate review process, ensuring that all hours worked are captured and ready for payroll processing.

Once the review is complete, the manager can approve the final hours, and RosterElf sends the data directly to Xero via its seamless integration. This feature streamlines payroll operations and reduces the risk of human error, as all award interpretation rules—such as overtime, penalties, and shift loadings—are automatically applied.

Core Benefits of RosterElf’s Timesheet and Xero Integration

Digital Timesheet Creation: RosterElf automatically generates timesheets based on real-time employee clock-in and clock-out data, capturing all work hours and minimising the need for manual input.

Seamless Xero Integration: Once timesheets are approved, they are instantly sent to Xero, ensuring that payroll is accurate and complete. This integration eliminates double data entry and simplifies payroll processing.

Award Interpretation Automation: RosterElf applies award rules automatically, ensuring all overtime, penalties, and loadings are calculated in compliance with legal and award conditions, preventing payroll discrepancies.

Simplified Review and Approval Process: Managers can review timesheets quickly by examining key data such as wage summaries, variances, and attendance records, making the approval process efficient.

Eliminate Manual Paperwork: With RosterElf’s Xero payroll and rostering tool, businesses can say goodbye to paper timesheets, manual calculations, and data entry errors, ensuring smoother payroll processes.

Comprehensive Compliance: RosterElf’s timesheet management ensures businesses remain compliant with all award rules, labor laws, and payroll regulations.

Real-Time Xero Time and Attendance Tracking: Managers have real-time visibility of their workforce’s attendance, allowing for quicker decision-making and accurate payroll processing.

By using RosterElf’s Xero timesheet integration, businesses can ensure payroll accuracy, save time, and maintain compliance with labor regulations—all while eliminating the hassle of manual timesheets and paperwork.

No manual entry

Xero award compliance

RosterElf’s award interpretation automates common payroll rules directly into Xero payroll, ensuring compliance with Australian labour laws.

Award interpretation and compliance

Award Interpretation and Compliance with RosterElf’s Xero Integration

With RosterElf’s Xero rostering integration, payroll becomes a streamlined, automated process that ensures all employee shifts, from standard hours to more complex schedules, are accurately calculated in full compliance with relevant award rules.

This powerful integration not only saves time for managers but also reduces the risk of manual errors that can result in costly payroll mistakes. By automating award interpretation, businesses can be confident they are following labor laws and compensating staff fairly, without the need for manual calculations.

RosterElf Core Awards

Ordinary Hours:
RosterElf automatically calculates payroll for regular shifts worked Monday to Friday during standard business hours. This ensures that payroll is always accurate and up to date, giving businesses the confidence that they are paying their employees correctly for everyday shifts. No need to worry about tracking ordinary hours manually—RosterElf does it all. Automation of ordinary hours saves time and ensures precision, allowing managers to focus on more critical tasks instead of spending hours calculating wages for routine shifts.

Late Night Hours. For shifts worked late at night from Monday to Friday, RosterElf’s Xero payroll and rostering tool automatically applies the appropriate payroll rules. This feature ensures that employees working after-hours receive the correct pay rate, based on the applicable award. This automation prevents underpayment or incorrect rates, ensuring compliance with legal requirements and boosting employee satisfaction by guaranteeing they are compensated fairly for late-night shifts.

Early Morning Hours. Early morning shifts are easily managed by RosterElf, which automatically calculates pay based on early start times from Monday to Friday. No manual tracking is needed—RosterElf applies the correct rate automatically, ensuring payroll accuracy. Ensures that employees starting shifts early in the day are compensated according to award rates, reducing the administrative burden on payroll teams and enhancing accuracy.

Weekend Hours. Weekend shifts often come with higher pay rates, and RosterElf ensures that all Saturday and Sunday shifts are calculated accurately, with the correct rates applied. This automated process removes the hassle of manually tracking weekend hours, ensuring payroll compliance. Employees are paid the appropriate rates for weekend work, which increases job satisfaction and ensures fairness. For businesses, it simplifies payroll processing for non-standard workdays.

Public Holiday Hours. Public holidays come with their own set of award rules, which RosterElf handles with ease. The software automatically applies the correct public holiday pay rates, ensuring that staff working on these days are compensated appropriately without additional manual work. By automating public holiday pay calculations, businesses reduce the risk of payroll mistakes and ensure compliance with complex holiday pay regulations, protecting both the business and its employees.

Overtime Rules. Overtime, whether daily or weekly, is a critical area where mistakes can happen if manually calculated. With Xero rostering integration, RosterElf automatically calculates overtime based on award rules, ensuring employees are paid accurately for extra hours worked, whether it's due to extended shifts or additional weekly hours.

Automating overtime pay reduces the risk of errors, ensures compliance with labor laws, and improves employee morale by ensuring that overtime is paid correctly and promptly.

Easy leave management

Manage leave with Xero

RosterElf simplifies the entire leave management process, integrating with Xero to streamline leave requests, approvals, and tracking.

Xero-integrated Leave Management

Managing employee leave can often be a time-consuming and complex process, but with RosterElf’s Xero rostering integration, businesses can streamline leave management and make it more efficient. RosterElf simplifies everything from leave requests and approvals to maintaining accurate payroll records, all while ensuring compliance with company policies and legal regulations.

The seamless integration between RosterElf and Xero ensures that businesses not only manage employee leave efficiently but also maintain accurate payroll records and up-to-date scheduling.

Overview of Key Leave Management Features.

Real-Time Leave Balances. With Xero timesheet integration, RosterElf provides managers with real-time visibility into employee leave balances. This direct integration means that managers can view staff leave accruals as they approve or decline requests, ensuring that decisions are made based on accurate, up-to-date information. No more guessing or manually tracking leave balances—everything is automatically updated and synced with Xero.

Seamless Leave Requests.Employees can easily submit leave requests through RosterElf’s online platform or mobile apps. Whether it's for annual leave, sick days, or unpaid leave, the system sends automatic updates to both RosterElf and Xero, ensuring that all leave data is recorded accurately. By syncing leave requests between RosterElf and Xero, businesses reduce manual data entry and ensure that payroll remains accurate.

Efficient Leave Approval Workflow. RosterElf’s Xero payroll and rostering tool offers an efficient approval workflow, allowing managers to approve or decline employee leave requests with just a few clicks. This feature simplifies the leave management process, reducing the time spent on approvals and ensuring that leave decisions are communicated to employees in real-time. By automating approvals, RosterElf saves managers time while ensuring transparency and accountability.

Managing Absenteeism. Unexpected absences such as sick leave or personal days can disrupt business operations if not managed properly. With RosterElf, managers can handle absenteeism more effectively by quickly identifying who is on leave and adjusting rosters accordingly. The Xero roster add-on helps ensure that shifts are filled, minimising the impact of absenteeism on the business. By staying on top of leave, businesses can reduce scheduling conflicts and avoid understaffing.

Conflict-Free Scheduling. One of the standout features of RosterElf’s Xero rostering integration is its ability to ensure conflict-free scheduling. The system prevents scheduling conflicts by automatically factoring in approved time off when generating rosters. This allows managers to build rosters without worrying about double-booking employees who are on leave. The result is a smoother, more efficient scheduling process that keeps operations running smoothly.

Mobile Access for Employees. RosterElf’s mobile app allows employees to request leave from anywhere, giving them flexibility and convenience. Whether they’re on the go or at work, employees can submit leave requests directly through the app, with all data syncing to Xero time and attendance tracking. For managers, this mobile access means that leave requests and approvals can be handled in real-time, ensuring a seamless process for all involved.

Core Benefits of RosterElf’s Xero Leave Integration.

Real-Time Accuracy: Managers have access to live, up-to-date leave balances, making the approval process more informed and reducing errors.

Time-Saving Automation: Employee leave requests are submitted through RosterElf and synced directly with Xero, reducing the need for manual data entry and paperwork.

Seamless Xero Integration: With Xero timesheet integration, all leave data—whether annual leave, sick leave, or unpaid leave—is automatically synced with Xero for accurate payroll processing.

Reduced Scheduling Conflicts: By automatically factoring in approved time off, RosterElf ensures that staff rosters are built without scheduling conflicts, preventing double bookings or shift gaps.

Increased Flexibility: Employees can request leave at any time through the mobile app, providing flexibility and improving employee satisfaction while ensuring that managers stay informed.

Improved Absence Management: With Xero staff rostering add-on, businesses can effectively track and manage employee absenteeism, ensuring that absences do not disrupt daily operations.

Streamlined Workflow: RosterElf’s efficient leave approval workflow ensures that managers can approve or decline leave requests with just a few clicks, speeding up the process and providing employees with timely responses.

Compliance Assurance: By integrating with Xero payroll and rostering tool, RosterElf ensures that all leave data is handled in compliance with labor laws and company policies, preventing payroll discrepancies.

With RosterElf’s Xero rostering integration, leave management becomes a fully automated and efficient process, helping businesses save time and reduce errors. By providing real-time leave balances, streamlining requests and approvals, and preventing scheduling conflicts, RosterElf ensures that businesses can manage leave more effectively while maintaining accurate payroll data through Xero. Whether you're managing a small team or a large workforce, RosterElf offers the best Xero staff rostering add-on for simplifying leave management and ensuring compliance with labor regulations.

Time tracking made easy

Xero-integrated time tracking

RosterElf offers advanced time and attendance tracking features, fully integrated with Xero, to simplify payroll processes.

Xero time tracking and attendance

Upgrade your business operations by switching to RosterElf’s digital time clock system, which enables employees to clock in and out effortlessly through the app. This eliminates the need for manual timesheets, ensuring more accurate and efficient time tracking. The integration with Xero means that time tracking data flows directly into payroll, streamlining the entire process for businesses.

Key Features of RosterElf’s Xero Time Tracking Integration.

Tablet Kiosk App. With RosterElf’s tablet kiosk app, businesses can set up a time clock system at their workplace that allows employees to clock in and out using a shared device. The system ensures that all attendance data is recorded in real-time and is accessible to managers through Xero rostering integration. This makes it easier to track employee hours without requiring individual devices for each staff member.

GPS Clock-In. RosterElf’s mobile app allows employees to clock in and out based on their GPS location, making it ideal for businesses with remote or mobile workforces. The Xero roster add-on ensures that the correct time and location data are recorded, giving managers a clear view of who is working and where. This feature reduces the risk of inaccurate time tracking and ensures that both remote and on-site employees are properly monitored.

Real-Time Attendance Data. Managers can view live attendance data with RosterElf’s real-time attendance tracking feature, allowing them to track shifts, monitor who has clocked in, and respond quickly to any attendance issues. This data is fully integrated with Xero, enabling roster management with Xero that is both comprehensive and efficient. Managers can make faster decisions regarding shift coverage, ensuring smooth day-to-day operations.

Employee Comments. Employees have the ability to leave comments when clocking in or out, especially if they start or end a shift outside of the scheduled hours. This allows managers to review any variations in real-time and approve or adjust hours worked before they are sent to payroll. By incorporating this feature into the best Xero rostering app, RosterElf ensures accurate records that account for unexpected changes.

Payroll Approval and Integration. RosterElf’s Xero timesheet integration simplifies payroll approval by allowing managers to quickly review and approve employee hours before sending the data directly to Xero for payroll processing. This eliminates the need for double data entry, reduces administrative effort, and ensures that payroll is processed accurately and on time. With automated award interpretation built in, businesses can be confident that all overtime, penalties, and allowances are accounted for.

Core Benefits.

Accurate Time Tracking: With features like GPS clock-in and real-time attendance, RosterElf ensures that all hours worked are accurately recorded and synced with Xero payroll and rostering tools.

Streamlined Payroll: By directly integrating with Xero, RosterElf eliminates the manual processes involved in time tracking and payroll, making the system efficient and error-free.

Reduce Administrative Effort: Automating time tracking, attendance management, and payroll approval reduces the administrative workload for managers, allowing them to focus on more strategic tasks.

Employee Accountability: Features like employee comments and GPS clock-ins ensure that all work hours are accurately logged, and employees are accountable for their time, increasing transparency in the process.

Real-Time Data Syncing: With Xero time and attendance tracking, managers can access live data on employee attendance, making it easier to manage the workforce and maintain accurate records for payroll.

With RosterElf’s Xero rostering integration, time tracking, attendance management, and payroll processing become more efficient and accurate. This powerful tool helps businesses save time, reduce errors, and streamline operations by automating manual processes and syncing data directly with Xero for seamless payroll management.

Powerful integration

Sync Xero with RosterElf

RosterElf's integration with Xero simplifies payroll, employee management, and reporting for your business.

Xero-Ready Rostering with RosterElf

Best employee rostering app for Xero

The best rostering and payroll app for Xero

Xero Top Rostering App for 2024

Best Xero user reviews

Why RosterElf is the Best Staff Rostering Software with Xero Integration

Timesheet approval to Xero

How RosterElf Streamlines Timesheet Approval and Integration with Xero

Xero award compliance

Award interpretation and compliance

Manage leave with Xero

Xero-integrated Leave Management

Overview of Key Leave Management Features.

Core Benefits of RosterElf’s Xero Leave Integration.

Xero-integrated time tracking

Xero time tracking and attendance

Key Features of RosterElf’s Xero Time Tracking Integration.

Core Benefits.

Sync Xero with RosterElf

Full integration with Xero

Xero scheduling reviews

Moving to RosterElf?

Switching to RosterElf: Seamless Xero Integration and Top-Notch Support

Xero accountants love RosterElf

How RosterElf Streamlines Timesheet Approval and Integration with Xero

Xero roster integration help

Why Our Customers Love RosterElf: Exceptional Support, Fast Responses, and Seamless Xero Integration

Frequently asked questions

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