Sports club rostering software, for game days, bars and grounds
Template game days and training nights, rebuild fast when the draw changes, and keep every check current.
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Pre-built award pack: Clubs, Fitness and Amusement, Events and Recreation awards
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Bar attendant, canteen staff and groundsperson on one roster
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Training nights, weekend game days and pennant and competition days
How RosterElf handles sports clubs
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A game-day template you re-date
Build one game-day and one training-night template, then re-date them as the draw is released.
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RSA with expiry reminders
RSA certificates held per person with automatic expiry reminders (HR Hub, Full Suite and HR plans). An expired RSA does not block rostering.
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Working with Children Checks tracked
Each coach's check and accreditation are held against them, with reminders before they expire.
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Open shifts in the app
Offer a dropped shift in the app instead of texting around, and a manager approves who takes it.
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Live cost and the Clubs Award pack
See wage cost as you build. Licensed clubs can activate the pre-built Registered and Licensed Clubs Award pack.
Sports club staff scheduling
Build the roster around the work, not last week's
- Copy a template week, then move cover to the busy days
- Every shift costed at your pay rates as you build it
- Publish to the staff app in one click
RSA with expiry reminders
RSA certificates held per person with automatic expiry reminders (HR Hub, Full Suite and HR plans). An expired RSA does not block rostering.
Golf, tennis and bowls clubs
Golf clubs
Course, pro shop and clubhouse on one roster: grounds crew rostered around play windows, pro shop and clubhouse from templates, function staff against bookings.
Tennis clubs
Coaches rostered by accreditation against the program timetable, court supervision and competition nights templated, and Working with Children Checks tracked for coaching staff.
Bowls clubs
Greens keeping rostered around play and maintenance, bar staff with RSA expiry reminders, and pennant days and functions saved as templates.
Also on RosterElf: Licensed club rostering
Clubs Award and your roster
Switch the pack on, then check it against your staff
Tennis clubs and coaching sit under the Fitness Industry Award, and golf clubs under the Amusement, Events and Recreation Award (MA000080): set those rates once in the pay rate builder.
- Every rostered shift costed at the pack's rates
- Weekend, evening and public-holiday rates by the hour
- Check each rule against your own award or agreement
From clock-in to payroll
Staff clock in on a tablet kiosk or their phone, managers approve timesheets against the roster, and approved hours go to Xero or MYOB. RosterElf is not payroll software: it costs the timesheets and sends them to your payroll.
Clock-in
A tablet kiosk or the staff app, with GPS recorded at clock-in, breaks and clock-out. The geofence can block clock-ins off site. On Core and Full Suite.
Timesheets
Worked hours land beside the rostered shift, costed at your pay rates, for a manager to approve before the pay run.
Xero and MYOB
Approved, costed timesheets go to Xero or MYOB, so nothing is re-keyed. Your payroll still runs the pay.
Reviews from RosterElf customers
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Sports club rostering templates and guides
Free templates, guides and job descriptions for your business.
Comparing tools? Read our guide to the best rostering software in Australia .
Try sports clubs rostering free for 15 days
Start your trial with the Clubs Award pack ready to activate.
No credit card 4.7 stars from 329 reviews on Google, Xero, G2 and Capterra
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product.
More about our support
Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
Sports club rostering FAQ
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List every role a game day needs, such as bar, canteen, grounds, gate and officials, then build one game-day template and one training-night template. Re-date them as the draw is released, publish to phones at least a week ahead, and offer any dropped shift in the app rather than texting around.
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It depends on the club. Licensed clubs, including most bowls and leagues clubs, usually use the Registered and Licensed Clubs Award (MA000058). Fair Work lists tennis clubs and coaching under the Fitness Industry Award, and golf clubs under the Amusement, Events and Recreation Award. Confirm your coverage with Fair Work.
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Yes, for licensed clubs. RosterElf has a pre-built Registered and Licensed Clubs Award pack with 95 pay templates that you activate in your account, so bar, gaming and function shifts are costed at award rates. It’s on the Core and Full Suite plans. If your club is covered by another award, you set its rates once in the pay rate builder.
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Yes. RSA, Working with Children Checks, coaching accreditation and first aid can be held against each person, with automatic reminders before they expire. An expired check does not block rostering, so review the reminders before you publish. Certificate tracking is part of the HR Hub, in Full Suite and the HR plan.
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Yes. Staff with no pay rate can be rostered, so volunteers can sit on the same roster as paid staff and gaps show in one place. Only paid shifts carry a wage cost, and approved paid timesheets go to Xero or MYOB. Ask us on a demo how to set volunteer positions up for your club.