Built for session‑based attractions and team‑building venues

Escape room staff rostering & HR software

Escape rooms run on precise timing: back‑to‑back sessions, 10–15 minute resets, safety briefings, and weekend peaks. RosterElf brings rostering, scheduling, time & attendance, payroll, and HR together so owners can run smooth, compliant shifts across game masters, front desk, and tech/maintenance. With AI rostering, award interpretation, mobile access, and an HR hub for certifications, managers control labour, keep coverage tight, and protect guest experience—even when bookings surge.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Streamlined staff management for session‑based venues

Why escape rooms choose RosterElf

RosterElf helps escape room operators coordinate sessions, reset windows, front desk, and maintenance with compliant scheduling and payroll. Three reasons venues choose RosterElf:

Keep sessions and turnarounds covered

Employee rostering for escape rooms

Build efficient rosters in minutes

Balance sessions, resets, and groups

Coordinate game masters, front‑of‑house hosts, and puzzle techs around session start times, reset windows, and corporate events. RosterElf’s rostering tools let managers drag‑and‑drop shifts, cost rosters in real time, and template room rotations and cover, so scheduling stays aligned to bookings, late arrivals, and overruns—without blowing labour budgets. Supports staggered openings and split shifts during weekends and school holidays.

Accurate hours for session‑based work

Time and attendance for escape rooms

Reduce disputes and manual errors

Clock‑ins with photo or GPS

Replace paper timesheets with reliable clock‑ins across front desk, floor, and tech support. Time & attendance captures start/finish and breaks with photo verification or GPS, feeding payroll‑ready timesheets. Perfect for back‑to‑back sessions, turnover resets, and on‑call maintenance, where accurate records and approvals keep disputes down, costs predictable, and late finishes clear for payroll.

Award interpretation without the headache

Payroll integration for escape rooms

Automatic compliance and accuracy

Connect timesheets to Xero or MYOB

Weekend penalties, overtime, and allowances are applied automatically from approved timesheets. RosterElf’s payroll integration syncs to Xero or MYOB so game masters, hosts, and technicians are paid correctly. With award interpretation and costed rosters, managers avoid re‑keying, reduce back‑pay risk, map pay items cleanly, and close pay runs faster during public holidays and peak seasons.

Protect bookings from gaps

Leave management for escape rooms

Approvals that sync instantly

Keep bookings flowing and rooms staffed

Staff submit leave from the app; approvals update rosters automatically so rooms, lobby, and resets stay covered. Leave management shows who’s available by qualification and role, suggests replacements, and keeps scheduling consistent around school‑holiday peaks, corporate buyouts, and birthday parties—reducing last‑minute scrambles, burnout, and gaps in guest experience with clear blackout dates and visibility.

Mobile shifts for teams on the move

Mobile apps for escape room staff

Cut no-shows and confusion

Instant roster updates and alerts

Game masters and hosts receive live scheduling updates, swap requests, and notifications on mobile. Managers publish changes in seconds when bookings shift or a room goes out for maintenance. See how the mobile‑friendly rostering experience boosts punctuality, reduces missed briefings, and keeps queue flow smooth from check‑in to photo time—even on sold‑out Saturdays—with automatic reminders and confirmations.

Shift‑linked chat without the noise

Employee chat for escape rooms

Replace messy group apps

Coordinate briefings, resets, and safety

Keep messages professional and tied to shifts and sessions. Roster‑linked chat lets managers confirm briefings, call resets, or escalate safety alerts without noisy group apps. Conversations stay attached to the roster, so handovers, prop issues, and room statuses are clear across late nights, birthday rushes, and corporate team‑building events, improving accountability and speeding up decisions.

Licences and training always up to date

Certificates and permits for escape rooms

Always audit ready

Track first aid, checks, and training

Store first‑aid, working‑with‑children, and fire‑warden credentials in the HR hub with automated expiry reminders. Certificates & permits ensure only qualified staff are scheduled for safety briefings, emergency roles, or corporate events. Compliance visibility helps with audits, risk registers, and insurance, while managers filter availability by verified certifications and training to minimise operational risk.

Faster hiring for dynamic rosters

Employee onboarding for escape rooms

Contracts and policies in one place

Paper‑free onboarding for new hires

Digitise contracts, policies, and induction forms so new game masters and casual hosts are shift‑ready before opening. Employee onboarding standardises safety briefings, incident reporting, and customer‑service expectations, capturing tax, right‑to‑work, and payroll details up front so scheduling can scale reliably for weekends, school holidays, and team‑building spikes, with fewer admin errors and faster starts.

Instant HR clarity for managers

Workwise AI for escape rooms

Confidence in every decision

Fair Work and award guidance fast

Session‑based venues face complex entitlements and penalty rules. Workwise AI gives quick answers on award rules, overtime, breaks between sessions, and junior rates, helping managers adjust rostering and scheduling with confidence. Reduce compliance risk while keeping room rotations efficient and labour targets on track, with trusted answers on demand—no waiting on external advice, even on public holidays.