11 reasons your business needs a digital employee time clock
Managing time and attendance as a business owner can be challenging, especially when you have multiple locations, staff are constantly swapping shifts, and hours worked don't match the scheduled hours. Fortunately, implementing a digital time clock app can help.
We're long past the days of the manual time punch machines, and paper-based systems just won't cut it—time to bid farewell to the old-school ways of managing employees' attendance.
So, in this blog post, we're breaking down the top ten reasons your business needs a digital employee time clock to help your business and, most importantly, boost workplace productivity.
1. Digital time clocks save time on admin
First and foremost, time and attendance software can help you save time on administrative tasks such as approving hours worked compared to hours scheduled. There's too much room for human error with manual time clocks, and it requires a painful amount of time to update the data manually.
Plus, if employees are late, work overtime, or don't show up, you can miss this when approving hours for payroll.
Mark Harris, a business owner who uses RosterElf's time clock app, says, "Implementing RosterElf's clock-in-out system has saved me 5 hours a week in chasing up paperwork and manual calculations. After that, I've never looked back." Quite simply, implementing an attendance app for employees will save you time and trouble.
2. Monitor your employee's time
One of the major concerns for both organisations and employees is time management. With RosterElf's employee time clock app, managing your employees' attendance and keeping track of workloads becomes plain sailing.
Time management is the biggest concern for both employees and organisations. With employee time tracking software, it becomes easier for both parties to update and keep track of workloads regularly.
3. Avoid human error
Part of running a great business is ensuring your employees are paid on time and correctly. But if your time and attendance system requires manual data entry, there's too much room for human error. Also, if you underpay or overpay, then this requires more time to solve the issue.
Investing in a digital time clock app that handles employee attendance tracking for your business means that all hours worked are accurate, reliable, and automatically imported into a digital timesheet that you can export to your chosen payroll solution. So now, human error can be a thing of the past, and you can rest assured your employees get paid what they should.
4. Reduce time theft
According to a recent study, time theft costs US employers upward of $11 billion a year, with 1 in 2 employees admitting to adding between 15 and 60 minutes to their timesheets. But it's not always the employee's fault.
When a business uses outdated and faulty systems and processes for employees to clock in and out, there will be discrepancies in the numbers. So instead of staff or management having to guess the hours they worked, a digital time and attendance tracking system does it for you.
With RosterElf's digital time clock app, management looks at the hours of staff who arrive late, work overtime, don't show, or take a break. In addition, this data can be exported to their chosen payroll system using digital timesheets.
Karel Radford, a business owner who used RosterElf's rostering solution, says, "As a business owner with multiple locations, I was trusting my employees when I wasn't there to log the correct hours. While most were, after implementing RosterElf, I found that labour cost was immediately reduced by 5%."
5. Boost business profitability
You can easily manage projects based on time and priority by accurately monitoring time consumed and work done. This will help boost your organisation's profitability by putting effort into the right tasks at the right time.
6. Save money on labour
Not only are you reducing time theft and thus reducing your wage costs, but you can also reduce labour costs with the time needed to organise timesheets and process payroll. When you go digital with your time and attendance, you can process payroll by clicking a button.
Most businesses implementing a digital time and attendance system can significantly reduce their labour costs and bottom line. Now, time theft is gone, staff must explain why they worked overtime, and management has complete visibility into cost per shift.
7. Schedule based on sales
Beyond just recording the time staff work, you can also compare hours worked to the demand of your business. By recording accurate hours worked, you can cross-compare this to sales and make smarter business decisions about scheduling.
A thorough understanding of your business's hours and staff schedules is essential to keep your business profitable. Digital time and attendance systems enable you to keep a close eye on costs without the stress of missing critical information.
8. Uncover areas of improvement
Discovering areas of improvement can lead you to success. However, there are instances wherein your organisation's growth slows down due to employees' work patterns. With RosterElf's time clock app, you can figure out the roadblocks that bog down your company's progress. It can overhaul issues with accurate recognition of areas that need improvement.
9. Automate award interpretation
As a business owner in Australia, you may already know the frustration and challenges of calculating awards for your staff. Fortunately, this task can be a thing of the past. With RosterElf's digital time clock, you can automatically calculate awards.
Between ordinary Saturday, Sunday, and holiday hours, it's easy to neglect the task and get caught up in paperwork. But RosterElf automatically calculates awards. After setting up the award rules, your payroll report will split employee hours into award categories.
10. Calculate wages accurately
It will be easy to compute your employees' wages precisely because you will have accurate figures on the amount of time they are working. In addition, some time clock software like RosterElf can automatically calculate wages on your behalf.
Another significant reason why using a digital time clock app is a must in managing your employees better.
11. Process employee timesheets straight through to Xero
With all the data already in a digital system, you can quickly audit staff clock in/out times and process the payment to your chosen accounting system.
With RosterElf, you can process payroll based on rostered times, clock-in/out times, auto-rounded times, or approved times for each shift. Once you've decided on the method, you can process your staff rosters through to Xero at the click of a button. That's why it's often referred to as the best time and attendance software with full Xero integration.
Level up your employee time clock management with RosterElf
With our digital employee time clock app, you can access our GPS technology to ensure your employees are on site. Once confirmed, the app can let them clock in and out from the convenience of their mobile devices—a smart way to achieve accurate business and employee accountability.
RosterElf's time clock app for iOS and Android devices is an impeccable workaround for businesses, especially those with fixed premises. The time clock app can prompt employees to leave comments if they work beyond the scheduled hours. It also has an option to attach a photo as proof.
Key takeaway
Investing in an employee time clock for your business will help you save time and money and keep employees engaged and accountable. You'll never again have to ask how to monitor employees' attendance again.
Proper implementation of time and attendance software was a matter of profit when recording hours worked and managing staff, so don't let manual time management keep your business from growing.
To start using an employee time clock today, sign up for RosterElf's free 15-day trial.
