Gone are the days of scribbling down your staff's timesheets or misplacing manual paperwork in the office. Instead, several businesses and industries require time and attendance records to meet compliance and keep business costs to a minimum.
manual tasks are not only slow but also prone to mistakes that can be expensive. Many businesses and industries now need precise time and attendance records to follow rules and save money. By automating these tasks, businesses can make sure they are following the law and improving their operations.
RosterElf provides an easy-to-manage digital timesheet rostering solution which compliments your payroll process. This new solution is created to remove the difficulty of managing timesheets manually, allowing businesses to concentrate on their strengths without being concerned about administrative tasks.
Time Clock Tablet App
TimeClock is a free tablet app that allows your staff to clock in and out of shifts and lunch breaks and record sick leaves. Managers can log in to their RosterElf account on the web version and see live Time Clock activities. Managers can also add extra staff to the day's shift to accommodate busy traffic.
Businesses can mount their Android or iOS tablets in the back room of their premises, where they are safe and employees can easily access them. If your business does not currently have access to a tablet for the Time Clock, it can request to enable GPS smartphone clock-in.
Staff can also leave comments or notes outside the tolerance time, e.g. if they are late to their shift or work overtime. This feature allows for clear communication between staff and managers, reducing misunderstandings and ensuring that all time worked is accurately recorded. Managers can also choose to enable photo proof, where staff take a selfie to include when they clock in or out for their shift.
This additional layer of verification helps prevent time theft and ensures that the person clocking in is, indeed, the employee scheduled to work.
GPS Smartphone Clock In
GPS smartphone clock is a feature that allows staff to clock in and out straight from their smartphone. Managers must set their site's GPS location by heading to the 'Sites' tab in their web version account. Staff can download the RosterElf smartphone app for free and start using GPS clock in. This functionality is particularly useful for businesses with remote or mobile employees, as it ensures that time and attendance are tracked accurately regardless of location.
Processing Payroll
Managers will prepare payroll data each week or fortnight by saving and processing timesheets from 'Rostered Times' or 'Approved Times'. By implementing a Time Clock or GPS Clock In, managers can select 'Clock In-Out' as a timesheet for payroll. This is handy as managers can maintain a strict budget and understand actual labour costs against sales data.
RosterElf will also show a variance summary and any notes left by staff during their shifts for the clock in/out. Managers can decide which hours they wish to submit for their payroll timesheets and export to their chosen payroll provider.
RosterElf provides business owners and managers the tools to manage time and attendance for records and meet compliance accurately. RosterElf's suite of tablet and smartphone apps helps managers access their rosters and shifts anytime and anywhere.
Below are some helpful tips to ensure Time Clock is running smoothly:
Refresh the app at the start of each day. You can do this by simply dragging the app screen down or disconnecting/reconnecting to wi-fi or the data network. This will help refresh the app from the previous day's shift and 'wake up' the app after it has been idle overnight. Keeping the app updated ensures that it functions correctly and records time accurately.
If the Time Clock app isn't going to be used over a long period, e.g. your business is closed over the weekend, ensure you log out and close the app. This will prevent the app from using background data or connectivity issues. By closing the app, you can also conserve battery life and reduce unnecessary data usage.
Take 5 or 10 minutes to explain how staff can clock in and out for their shifts and record lunch breaks or sick leave. Provide a brief training session ensures that all employees understand how to use the app correctly, reducing the likelihood of errors. Ensure logins and passwords are working for each staff before their next shift.
By following these tips, business can ensure that their time clock operates efficiently, providing accurate and reliable time and attendance data. RosterElf's innovative solutions streamline workforce management, allowing businesses to focus on their core operations while maintaining compliance and optimising labour costs.
Of course, if you need further support, you can contact us
1300 353 000
or
help@rosterelf.com
You can download our full suite of supporting apps here:
Apple iOS Time Clock
Google Android Time Clock
Apple iOS RosterElf
Google Android RosterElf
For further information or if you would like to book a demo session, please contact us at:
Best Wishes!
Chris Fordyce
Customer Success @RosterElf
