Why is RosterElf the secret weapon for aged care providers?

RosterElf takes the stress out of scheduling by simplifying complex rostering, managing staff availability, and ensuring compliance with industry regulations. This allows aged care providers to focus on what truly matters: delivering exceptional care to their residents.

How does RosterElf turn rostering headaches into opportunities for better care?

With RosterElf, scheduling becomes easy. Its smart algorithms match the right staff to the right shifts, ensuring optimal care coverage around the clock and minimising burnout. This means happier staff and better care for your residents.

What makes RosterElf the choice of tens of thousands of users worldwide?

RosterElf is trusted by thousands globally because it simplifies aged care rostering, improves efficiency, and offers seamless integration with payroll systems like Xero, saving time and reducing errors.

How does the RosterElf app empower your aged care staff like never before?

The RosterElf app puts power in the hands of your team, allowing them to manage their availability, request time off, and stay informed about their shifts — all from their smartphones, anytime, anywhere.

Can an app really transform your rostering process?

Absolutely! With RosterElf’s app, you eliminate manual rostering tasks, reduce errors, and provide your staff with a digital tool that makes scheduling seamless, accurate, and hassle-free.

What makes the RosterElf app a game-changer for aged care facilities?

The app’s intuitive design and real-time features streamline communication, empower staff, and ensure everyone is on the same page, reducing confusion and enhancing care quality.

How does RosterElf turn customer support into a partnership for success?

RosterElf goes beyond basic support; it partners with your facility to optimise your rostering process, offering expert advice, live chat, and comprehensive resources tailored to aged care challenges.

Why do aged care providers rave about RosterElf's support?

RosterElf’s support is always there, providing fast, friendly assistance and continuously releasing new features to keep your software ahead of the curve.

What’s the secret behind RosterElf’s 4.8-star rating?

It’s simple: outstanding customer support, innovative solutions, and a commitment to helping aged care providers manage staff more effectively while focusing on client care.

Why is RosterElf more than just scheduling software for aged care?

RosterElf is a complete workforce management solution that ensures compliance, automates payroll, and simplifies complex rostering — all while keeping your team motivated and residents cared for.

How does RosterElf handle the toughest aged care rostering challenges effortlessly?

From complex shift patterns to emergency coverage, RosterElf’s smart rostering tools adapt to your facility’s needs, matching the right skills to the right shifts and ensuring consistent care quality.

How does RosterElf ensure you never miss a regulatory beat?

RosterElf keeps you compliant with legal requirements, such as minimum staffing levels and award interpretation, so you can focus on providing the best care without worrying about fines or penalties.

How can RosterElf’s tools help you master the art of rostering?

With features like real-time staff availability updates, digital clock-in/out, and automated shift matching, RosterElf’s tools turn rostering from a chore into a strategic advantage.

Why are RosterElf’s digital tools perfect for the unique needs of aged care?

RosterElf’s tools are designed to handle the complexities of aged care — from managing shifts around the clock to quickly filling gaps in emergencies, ensuring no resident is ever left without care.

How does RosterElf’s technology turn unpredictability into opportunity?

RosterElf’s real-time insights and automated adjustments mean that unexpected absences or emergencies become opportunities to optimise your team’s performance and enhance care quality.

AGED CARE WORKFORCE MANAGEMENT

Aged care HR, rostering & payroll Software

Managing aged care staff isn’t just about filling shifts—it’s about meeting strict care ratios, complying with the Aged Care Award, and balancing permanent, casual, and agency workers across multiple sites. RosterElf simplifies the complexity by uniting HR, rostering, Time & Attendance, and Payroll Integration in one platform.

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4.8 stars, 1,570 ratings

Best-rated rostering software on Xero and Google.

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Trusted workforce platform for aged care

Why Aged Care providers choose RosterElf

RosterElf has become the go-to workforce solution for aged care providers across Australia. From small community facilities to large multi-site organisations, we’ve built our platform specifically to handle the complexities of aged care awards, compliance, and staffing. Here are three reasons why RosterElf is recognised as the leading workforce management system in aged care:

Build compliant staff schedules

Employee rostering for Aged Care

Balance compliance, skills and costs

Smarter scheduling for care teams

In aged care, scheduling isn’t just about filling shifts—it’s about ensuring the right skills are available at the right time.

RosterElf’s rostering tools let managers build costed rosters in minutes, with live labour budgets and Fair Work checks built in.

Features like Perfect Match AI ensure staff with the right qualifications and experience are rostered where they’re needed most, keeping resident care consistent and compliant.

Accurate tracking from clock-in to payroll

Time and attendance in Aged Care

Eliminate manual errors and disputes

Digital timesheets built for compliance

Paper timesheets are risky in aged care, where compliance depends on accurate records.

RosterElf’s time and attendance replaces manual processes with digital clock-ins via tablet or GPS mobile app.

Photos verify attendance, and every minute worked flows into payroll-ready timesheets. Managers can review, approve, and trust that records are accurate—reducing disputes and ensuring compliance with workplace obligations.

Linking rosters and pay runs seamlessly

Payroll integration for Aged Care providers

Accurate pay, every time

Award interpretation for aged care made simple

Payroll errors are costly in aged care, where Fair Work Awards are complex and closely monitored.

RosterElf’s payroll integration connects rosters and timesheets directly with systems like Xero and MYOB.

Award rules, allowances, and penalties are applied automatically, ensuring staff are paid correctly the first time. Providers reduce admin time, avoid compliance risks, and improve staff trust.

Manage staff leave without the chaos

Leave management for Aged Care staff

Approve requests instantly

Keep rosters aligned with availability

Unplanned leave can cause gaps in aged care rosters, impacting care quality.

RosterElf’s leave management streamlines approvals and prevents rostering conflicts.

Managers see who is available in real time, while staff can request leave directly via the app. Approved leave automatically updates the roster, preventing double bookings and ensuring safe staffing levels across every shift.

Rosters, shifts and leave on the go

Mobile HR apps for Aged Care teams

Replace cluttered group chats

Streamlined messaging for managers and staff

In aged care, clear communication is critical.

RosterElf’s secure chat enables one-on-one or team messaging, directly linked to rosters.

Managers can confirm shifts, share updates, or resolve issues quickly without relying on messy group chats. Staff feel supported and informed, while sensitive conversations remain private and professional—building stronger, more connected teams.

Keep staff credentials always up to date

Certificates & permits in Aged Care

Never miss an expiry again

Automate compliance record keeping

Aged care accreditation depends on up-to-date staff qualifications and clear records.

RosterElf’s certificates & permits feature centralises credentials like first aid, police checks, and vaccinations.

Expiry reminders help managers stay ahead, preventing non-compliance. With digital storage, staff records are always accessible, making audits and accreditation simple and stress-free.

Fast, paperless hiring

Employee onboarding for Aged Care

Automate contracts and forms

Hire Aged Care staff quickly

Hiring in aged care is ongoing, but paperwork slows teams down.

RosterElf’s employee onboarding automates contracts, policies, and induction forms, ensuring new staff are set up before their first shift.

With digital onboarding, providers reduce admin time, avoid missing documents, and create a professional experience that helps new carers integrate smoothly into their teams.

Instant HR and Fair Work answers

Workwise AI for Aged Care HR

Compliance help on demand

Reduce HR stress with AI support

Keeping up with Fair Work changes is tough for aged care operators.

RosterElf’s Workwise AI provides instant answers to HR and compliance questions—helping managers make decisions with confidence.

From shift entitlements to award rules, HR support is available in seconds, reducing reliance on external advisors and giving providers peace of mind.

What others say

Reviews from our customers

Read what our clients have to say about us

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“Sean was an amazing help, very patient and thorough.”

Monica Van De Laak

“This app has completely transformed the way I manage my business. Sean’s guidance in tailoring it to my needs was exceptional - his knowledge, calmness and support made all the difference. If you’re struggling with rostering or scheduling, I can’t recommend Roster Elf highly enough. I went from almost closing my doors to feeling inspired about growth and expansion. Deeply grateful.”

Zalia Joi

“I had a great experience using this software for about 2 years, it really revolutionized our business and eliminated a lot of unnecessary work! The most impressive thing about Rosterelf was how quickly the team made improvements to their software”

Ethan Sanders

“Features are excellent, useful and make things easier!”

Raniel Baracao

WHY US

We get aged care rostering

We understand the unique challenges of aged care scheduling. Our solutions streamline rostering, time and attendance and payroll, helping you manage staff efficiently and deliver better care to your clients

Complex shift patterns

Aged care facilities often need to cover multiple shifts around the clock, including nights, weekends, and public holidays, complicating scheduling.

Regulatory compliance

Ensuring that rosters comply with legal requirements, such as minimum staffing levels and and award interpretation add another level of complexity.

Managing staff availability

Coordinating staff availability, including vacations, sick leave, and personal commitments, can be challenging.

Balancing workload

Distributing shifts fairly to avoid burnout and ensure a manageable workload for staff and carers requires careful planning.

Skill matching

Assigning the right staff to the right shifts based on their skills and qualifications to meet the specific needs of residents.

Emergency coverage

Handling unexpected absences or emergencies and finding replacements quickly without disrupting care quality

Top Tips

Top tips for aged care employee rostering

Aged care staff rostering is the process of scheduling and assigning shifts for the staff members working in an aged care facility. Aged care facilities, such as nursing homes or assisted living centres, require round-the-clock staffing to provide personal care and support to elderly residents. Read our top suggestions for optimising the rostering process.

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